Permission Levels
Logbook uses three permission levels to control who can view and edit aircraft data. Think of them like crew positions—everyone has a role.
Read-Only Access
Users with read-only access can:
- View aircraft details and specifications
- View maintenance logs and flight history
- View inspections and AD compliance status
- View conversations and messages
- Export and print records
Users with read-only access cannot:
- Create or edit maintenance entries
- Log flights or update hours
- Modify aircraft settings
- Add or remove team members
Standard Access
Users with standard access can:
- Everything a read-only user can do, plus:
- Create and edit maintenance entries
- Add digital signatures to maintenance logs
- Log flights and update component hours
- Upload photos and documents
- Create and participate in conversations
- Track oil and manage routine maintenance
Users with standard access cannot:
- Change aircraft specifications (tail number, serial, etc.)
- Add or remove team members
- Delete the aircraft
- Change other users' permissions
Admin Access
Users with admin access have full control:
- Everything a standard user can do, plus:
- Modify aircraft specifications and settings
- Add and remove team members
- Change user permissions
- Configure powerplants and propellers
- Archive or delete the aircraft
- Manage subscriptions and billing (for aircraft owner)
Aircraft Owner
The person who registers an aircraft is automatically the owner with admin access. The owner can:
- Transfer ownership to another user
- Delete the aircraft permanently
- Access billing and subscription settings
There can be multiple admins, but only one owner.
How Permissions Work
Per-Aircraft Permissions
Permissions are set individually for each aircraft. A user might be an admin on one aircraft and read-only on another.
Screenshot: User Groups screen showing team members with different permission levels
Changing Permissions
If you're an admin, you can change a user's permission level:
- Open the aircraft details
- Tap Groups or Team
- Find the user you want to modify
- Tap their current permission level
- Select the new permission level
- Tap Save
Removing Users
Admins can remove users from an aircraft:
- Go to Groups or Team
- Find the user
- Tap Remove or the trash icon
- Confirm removal
Removed users lose all access to the aircraft, but their previous contributions (maintenance entries, signatures) remain in the logs.
Conversations & Messaging
All permission levels can participate in conversations about an aircraft. This ensures everyone—from students to mechanics—can communicate about squawks and maintenance needs.
Best Practices
For Flight Schools
- Students: Read-only access to check airworthiness before flights
- Instructors: Standard access to log flights and document squawks
- Mechanics: Standard access to create maintenance entries
- Chief Pilot: Admin access to manage the fleet and team
For Co-Owners
- Both co-owners should have admin access for full control
- Grant standard access to your mechanic
- Give read-only access to renters or occasional pilots
For Mechanics
- Request standard access to sign off on maintenance
- You don't need admin access unless you're managing the aircraft for the owner
Common Questions
Can I have different roles on different aircraft?
Yes. You might be an owner (admin) of your Cessna 172, have standard access to a friend's Piper, and read-only access to your flight school's aircraft.
What if I need to change who owns the aircraft?
Contact support at support@project1903.com to transfer ownership. This is useful when selling an aircraft or transferring management responsibilities.
Can I see who has access to my aircraft?
Yes. Go to the aircraft details and tap Groups or Team to see all users and their permission levels.